Module 2 - Email Tasks

Email tasks

1. What information about a user's email, the origin of a message, and the path it took, can you glean from an email message?

The tasks’ page has provided an “Email Tutorial” including addresses, messages, attaching files, signatures and mail etiquette. These functions are pretty simple and I have been using them every day, so it is not really hard for me. I then clicked each link into these definitions, then I found some examples showing me how to construct “outlook” etc. I read through these articles pretty quickly.

After all of readings, I started to play a bit of my emails. I opened one of my past emails, and I can see an email message includes the following:

(1) the header of this email message
(2) the name of the sender/organization
(3) the receivers’ name
(4) copied addresses
(5) main body part
(6) signature

I had no difficulties with this task as I have been using it every day.

2. In what cases would you find it useful to use the 'cc', 'bcc' and 'reply all functions of email?

(1) cc
“cc” function can be used when you want to send a message to a group of people. Commercial emails can widely use this function.

(2)“bcc”
As this function is not a frequently used one for me, so I searched the definition of this function on “wiki”, and here I got:“Refers to the practice of sending a message to multiple recipients in such a way that what they receive does not contain the complete list of recipients.”

(3) reply all
“reply all” can be used when you want to reply a message from a group of people. When you use these function, your reply can be received by that group of people.

3. In what ways can you ensure that an attachment you send will be easily opened by the receiver?

I have read through the readings module 2.1, and there are a few ways explaining “Email Attachments”, one of the methods is simple and easy to be opened:“Attach it to an email message and be sure that all members can get it straight away.”

4. What sorts of filters or rules do you have set up, and for what purpose?

My email account will do the filtering and send some junk email into my rubbish mailbox automatically, and that saves me a lot of time and that could also avoid some virus threating more or less.

5. How have you organised the folder structure of your email and why?

The provided readings have given me a lot of ideas on this task, and here they are:

(1)act as a record of actions and decisions and commitments
(2)can assist in maintaining a conversation over a long period of time
(3)provide a knowledge bank that can be readily accessed for future use
(4)record the interactions between people, providing information on that interaction as well as the content itself